ࡱ> {` pbjbjFF h,,zh%$BjGjGjGPG\HB|HH"IIIIIIQ|S|S|S|S|S|S|$}hw|VIIVVw|II|YYYV`IIQ|YVQ|YYRw}zIH >x|0|xX<}zx}zIMYP<R8IIIw|w|YXIII|VVVVBBBdAFBBBFBBB MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF EASTERN ILLINOIS UNIVERSITY CHARLESTON, IL April 27, 2009 A meeting of the Board of Trustees was convened on April 27, 2009, at 11:00 a.m. in the Tarble Arts Center, Eastern Illinois University, Charleston, Illinois. Mr. Roger Kratochvil, Chair, presided. Roll Call Mr. Kratochvil Present Ms. Nimmons Present Mr. ORourke Present Dr. Webb Present Mr. Welch Present Mr. Wilber Present Mr. Yost Present Also present were the following: Dr. William L. Perry, President Dr. Blair Lord, Provost and Vice President for Academic Affairs Mr. Paul McCann, Interim Vice President for Business Affairs and Treasurer, Board of Trustees Dr. Jill Nilsen, Vice President for External Relations Dr. Dan Nadler, Vice President for Student Affairs Mr. Robert Miller, General Counsel Ms. Cynthia Nichols, Director of Civil Rights and Diversity Ms. Judy Gorrell, Executive Secretary to the President and Assistant Secretary, Board of Trustees Mr. Brad Ingram, Board Counsel Executive Session Mr. ORourke moved that the Board convene in Executive Session to consider the employment of employees as permitted by Section 2.c.1 of the Open Meetings Act, collective negotiating matters as permitted by Section 2.c.2 of the Open Meetings Act, purchase or release of real property as permitted by Section 2.c.5 of the Open Meetings Act, student disciplinary cases as permitted by Section 2.c.9 of the Open Meetings Act, and pending, probable, or imminent litigation as permitted by Section 2.c.11 of the Open Meetings Act. Ms. Nimmons seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. Ms. Nimmons moved to reconvene in Open Session. Mr. ORourke seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. The Board of Trustees reconvened in Open Session at 1:00 p.m. Roll Call Mr. Kratochvil Present Ms. Nimmons Present Mr. ORourke Present Dr. Webb Present Mr. Welch Present Mr. Wilber Present Mr. Yost Present Action Items 1. Ms. Nimmons moved to approve the minutes of the Board meeting on March 6, 2009. Mr. Wilber seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 2. Mr. Welch moved to approve the awarding of tenure for 18 candidates who were presented by Dr. Lord. The following individuals were presented for award of tenure effective with the 2009-2010 academic year: Dr. Donna Binns, Department of English Dr. Julie A. Chadd, School of Technology Dr. Thomas Gerard Costello, School of Business Dr. James A. Davis, Department of Geology/Geography Dr. Sace Elizabeth Elder, Department of History Dr. Terri A. Fredrick, Department of English Dr. Teresa A. Freking, Department of Secondary Education and Foundations Dr. Karen F. Gaines, Department of Biological Sciences Dr. Melissa L. Jones, Department of Special Education Dr. Karla Kennedy-Hagan, School of Family and Consumer Sciences Dr. Hui Li, Department of Economics Dr. Mei-Ling Li, Department of Special Education Dr. Mildred M. Pearson, Department of Early Childhood, Elementary, and Middle Level Education Dr. Joy Lynn Russell, Department of Early Childhood, Elementary, and Middle Level Education and Department of Special Education Dr. Jad (James David) Smith, Department of English Dr. Brent Walker, Department of Kinesiology and Sports Studies Dr. Kraig A. Wheeler, Department of Chemistry Dr. Richard F. Wilkinson, School of Family and Consumer Sciences Ms. Nimmons seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 3. Mr. Yost moved to approve the purchase of the scoreboard system for OBrien Stadium at a cost of $590,791.00, which includes a $50,000.00 contingency. The fund source is Local Funds. The recommended vendor is Daktronics, Inc. of Brookings, South Dakota. The integrated scoring/video display/sound system includes installation and a five (5) year warranty. Ms. Nimmons seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 4. Mr. Wilber moved to approve the purchase of the Natural Gas-Fired Steam Boiler to be installed at the current steam plant at a cost of $1,098,700.00, which includes a $99,900.00 contingency. The fund source is Local Funds. The recommended vendor is CB Nebraska Boiler of Lincoln, Nebraska. The boiler is complete packaged boiler delivered to the site. This boiler is designed to be moved to the Renewable Energy Center when that facility is completed. Installation is not included. Mr. ORourke seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 5. Ms. Nimmons moved to approve the Tuition Recommendations for Fiscal Year 2010. Mr. Yost seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. FY10 Tuition Recommendations Proposed FY10 Tuition (Fall 2009, Spring 2010, Summer 2010) Undergraduate A student who has not earned the baccalaureate degree will pay the following tuition: Illinois Resident Present Proposed Increase Continuing, Non-guaranteed Students Per Semester Hour $170.55 $183.00 $12.45 FY05 Guaranteed Students Per Semester Hour $137.75 $137.75 $ 0 FY06 Guaranteed Students Per Semester Hour $154.30 $154.30 $ 0 FY07 Guaranteed Students Per Semester Hour $173.55 $173.55 $ 0 FY08 Guaranteed Students Per Semester Hour $194.40 $194.40 $ 0 FY09 Guaranteed Students Per Semester Hour $218.00 $218.00 $ 0 FY10 New Students Per Semester Hour $239.00 $ 0 Effective FY05, State of Illinois Public Act 93-0228 (110 ILCS 665/10-120) policy provides that tuition for new undergraduate Illinois resident 鶹ý will remain the same for four continuous academic years. The guaranteed tuition rate period is extended for undergraduate degree programs approved by the University for completion in more than four years. The extension is limited to the minimum number of additional semester(s) to complete the program as approved by the University. This list of programs approved by the University for completion in more than four years is maintained by the Provost. Non-Resident Present Proposed Increase Continuing, Non-guaranteed Students Per Semester Hour $511.65 $549.00 $37.35 FY05 Guaranteed Students Per Semester Hour $413.25 $413.25 $ 0 FY06 Guaranteed Students Per Semester Hour $462.90 $462.90 $ 0 FY07 Guaranteed Students Per Semester Hour $520.65 $520.65 $ 0 FY08 Guaranteed Students Per Semester Hour $583.20 $583.20 $ 0 FY09 Guaranteed Students Per Semester Hour $654.00 $654.00 $ 0 FY10 New Students Per Semester Hour $717.00 $ 0 Graduate A post-baccalaureate student will pay the following tuition (regardless of the level of courses in which he/she enrolls): Illinois Resident Present Proposed Increase Per Semester Hour $218.00 $239.00 $ 21.00 Non-Resident Present Proposed Increase Per Semester Hour $654.00 $717.00 $ 63.00 6. Mr. Yost moved to approve the Fee Increase Recommendations for Fiscal Year 2010. Mr. Welch seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. FY10 Fee Increase Recommendations Proposed FY10 Student Fee Increases (Fall 2009, Spring 2010, Summer 2010) Present Proposed Increase Graduate Student Fee FY10 $2.00 $2.50 $ .50 FY11 $2.50 $3.00 $ .50 Rationale: Additional resources generated from the fee will be used to assist the Graduate Student Advisory Council in fulfilling its mission in fostering leadership development and professional growth opportunities, conducting research, implementing policy and program development initiatives, and representing graduate student concerns by participating in regional and national meetings. Note on Previously approved Fee Increase Present Proposed Increase Grant-in-Aid Fee FY10 $127.95 $136.20 $ 8.25 *In 1982, the Board of Governors approved the indexing of the Grant-in-Aid Fee equal to the increase in the approved room and board rates (approved at the January 23, 2009 BOT meeting). For FY10, a rate of 6.45% is applied to the Grant-in-Aid Fee. 7. At the January 26, 1998 meeting of the Board of Trustees, the Board approved the recommendation that the President of the University be authorized to offer multi-year contracts to certain administrative personnel at Eastern Illinois University. Dr. Perry is recommending that he be authorized to offer a contract for the period March 16, 2009 through December 31, 2011 to Summer Perala, Head Womens Soccer Coach. Dr. Webb moved to grant President Perry authority to offer a multi-year contract to Ms. Perala. Ms. Nimmons seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 8. Mr. Wilber moved to grant President Perry authority to offer a multi-year contract to Dr. Weber. Dr. Perry is recommending that he be authorized to offer a contract for the period July 1, 2009 through June 30, 2012 to Dr. William Weber, Vice President for Business Affairs. Mr. ORourke seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 9. Ms. Nimmons moved to approve the naming of the Green Room in the Doudna Fine Arts Center the E. Glendon Gabbard and the Luciana Paquet Gabbard Green Room in honor of Dr. E. Glendon Gabbard and Dr. Luciana Paquet Gabbards long tenure and service to the 鶹ý of Eastern Illinois University. Mr. Welch seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 10. Mr. Wilber moved to approve the naming of Room 1827 in Coleman Hall, the Tony Romo Collaborative Classroom in honor of Mr. Romos generous gift to the Department of Communication Studies. Ms. Nimmons seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 11. Mr. ORourke moved to approve the 2010 Meeting Calendar for the Board of Trustees. The meeting dates are: January 22, 2010 (Friday); March 12, 2010 (Friday); April 26, 2010 (Monday); June 21, 2010 (Monday); September 3, 2010 (Friday); and November 19, 2010 (Friday). Mr. Wilber seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. 12. Annual meeting and the election of officers for the Board of Trustees 2009-2010 term. Mr. Brad Ingram conducted the election. Mr. Kratochvil nominated Mr. William ORourke for Chairperson. Mr. Welch seconded the motion. Mr. William ORourke was elected Chairperson by secret ballot. Mr. Welch nominated Dr. Robert Webb for Secretary. Mr. Kratochvil seconded the motion. Dr. Robert Webb was elected Secretary by secret ballot. Mr. ORourke nominated Mr. Leo Welch for Vice Chairperson. Mr. Kratochvil seconded the motion. Mr. Leo Welch was elected Vice Chairperson by voice acclamation. Dr. Robert Webb nominated Mr. Roger Kratochvil for Member Pro-Tem of the Executive Committee. Mr. ORourke seconded the motion. Mr. Roger Kratochvil was elected Member Pro-Tem by voice acclamation. 13. Dr. Webb moved to approve the contract renewal and wage agreement between Central Illinois Regional Counsel of Carpenters Local #347 and Eastern Illinois University. The agreement is a three-year agreement, effective May 1, 2009 through April 30, 2012. The estimated cost is $38,665.09 on July 1, 2009, $38,665.09 on July 1, 2010, and $38,665.09 on July 1, 2011. Mr. Welch seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried. Information Items Presidents Report President Perry had three items on which to report: a presentation on the distance learning degree program, presentations on undergraduate student research, and a presentation on student community service. President Perry invited Dr. Lord to make the presentation on the distance learning degree program. Dr. Lord referred to the summary of an application that is being prepared for submission to the North Central Associations Higher Learning Commission in order to obtain approval to offer degree programs online. He explained that Eastern has been offering courses online for over 15 years but, without approval from the Higher Learning Commission, is unable to offer and advertise the opportunity to complete an online degree program. Three degree programs that are currently offered at Eastern, and focus primarily on non-traditional 鶹ý who are typically unable to access campus, include: Bachelor of General Studies program, Bachelor of Science program in Career and Organizational Studies, and Bachelor of Science program in Nursing. Dr. Lord expressed that the University currently has the technology and support services through the CATS organization to allow coursework to be presented and completed online. He explained that the ability to offer such programs will also provide an opportunity to attract new 鶹ý to Easterns degree programs. President Perry explained that one of our University priorities is to enhance our faculty teaching and research with an emphasis on faculty-mentored research and creative activity. He invited Dr. Lord to present the undergraduate student research presentations. Dr. Lord asked Dean Bonnie Irwin to introduce the Showcase EIU event, as well as the student presenters. Dean Irwin praised the Showcase EIU event, noting that 200 student presenters shared their projects. Impressively, all four academic colleges and all of the academic departments and schools were represented. Dean Irwin also acknowledged the significance of the 鶹ý positive experience at the National Conferences on Undergraduate Research (NCUR). Eleven 鶹ý from Eastern presented at NCUR. Dean Irwin thanked President Perry and Provost Lord for their support of this conference experience. Dean Irwin introduced the student presenters. Ms. Amanda Veal is a student in the English department who presented research at NCUR and Showcase EIU. She conducted research regarding an early 20th Century author, Mason Claire, and her work on women with hysteria. Ms. Veal credited her opportunity to participate in undergraduate research at Eastern with making a significant difference in her educational career options. Mr. Bryan Range is a student in the Department of Family and Consumer Sciences. Mr. Range conducted his research on African-American male identity. He studied four different institutions and their affect on racial identity. Mr. Range credited his participation in undergraduate research with making him more objective and a more diverse, well-rounded, analytical, multi-dimensional thinker. Ms. Megan France is a student in the Department of Biological Sciences. Ms. Frances research focused on the study of freeze tolerance in the adult wood frog, which has the ability to freeze in the winter and later recover fully upon thawing. She explained that the main goal of the research is to determine the mechanisms behind the ability of this species in hopes of applying it to fields like cryomedicine in the future. Ms. France noted that her experience with undergraduate research has made her better-prepared for her future career and has encouraged her to take responsibility for her educational career. Ms. Catherine Welsh is a student in the Department of Elementary Education. Ms. Welsh, along with her partner, Ms. Nicole Dallas, explored the practice of using food as learning material in the early childhood classroom. Their goal in conducting this research was to open the eyes of teachers, professors, and parents to the wasteful practice and the health, safety, and cultural issues of using food in the classroom. Ms. Welsh explained that she viewed the opportunity to conduct undergraduate research as a tremendous privilege. President Perry explained that one of the Universitys priorities is to enhance service and leadership opportunities for the 鶹ý. An office focused on student community service has been created at Eastern in order to expand this aspect of the University. President Perry invited Dr. Nadler to introduce related efforts to the Board. Dr. Nadler emphasized that a significant goal at Eastern is to considerably increase the amount of opportunities available for the 鶹ý in the area of community service. He noted that President Perry has a goal to increase the 鶹ý contribution of community service volunteer hours to 100,000 hours annually or more. Dr. Nadler invited Ms. Rachel Fisher of the Student Life Office to expand on the community service opportunities and efforts of the 鶹ý. Ms. Fisher provided examples of the growth in participation in community service by 鶹ý on campus. She explained that the Community Service Office serves as the hub in partnering agencies and individuals with needs to 鶹ý who are eager to volunteer. She noted that the University recently completed the 7th Annual Panther Service Day. Ms. Fisher elaborated on numerous partnerships and service opportunities that have been an inspiring success. President Perry thanked Ms. Fisher for her work and highlighted the goal of doubling the number of 鶹ý involved, and hours of service over a five year period. Additionally, President Perry acknowledged Ms. Jone Zieren, Director of Financial Aid. Dr. Perry commended her on her many years of service to Eastern and congratulated her on her upcoming retirement. Report from Board Chair Mr. Kratochvil reported on his experience in Springfield at the state legislative budget meetings on March 18. He explained that conversations with other university leaders and Board trustees reaffirmed that all universities are in a similar position in terms of public funding. Mr. Kratochvil expressed his overall appreciation and thanked the Board for their support while serving as Chairman. He thanked the administration for their willingness to provide support regarding any issue. Committee Reports Academic and Student Affairs Committee Mr. Welch reported that the committee discussed the EIU Showcase and several different grants. The reaccredidation of the Counseling Center was mentioned, and in the College of Sciences, four new department chairs will assume their duties this summer. Board Relations Committee Ms. Nimmons acknowledged that a significant amount of work is being done concerning the renewable energy center, as the Senate bill 2009 is progressing. Ms. Nimmons thanked Mr. Paul McCann for all of his efforts and support in this regard. She noted that some third party organizations have come alongside the University to endorse the plan. Ms. Nimmons stated that several alumni events are being held and that the University continues to see a significant increase in the number of donors, while the decrease in the amount donated remains. She also mentioned progress with the campaign for Eastern and thanked everyone for their efforts. Individual meetings with steering committee members will take place over the summer. Executive/Planning Committee Mr. Kratochvil reported that many different items were addressed, which included: non-instructional and capital project administration rules, the University budget, status of the renewable energy center, and the Campus Master Plan. Other topics discussed included: the Association of Governing Boards, a campaign for Eastern, and metrics preview. Finance/Audit Committee Mr. ORourke reported that the committee discussed the budget update for FY 2009 and FY 2010. He noted that the committee also had an update regarding the renewable energy center and specifically discussed the purchase approval for the boiler. Board Regulations No report. Reports from Board Members attending Various Conferences Mr. Kratochvil attended the Association of Governing Boards 2009 National Conference on Trusteeship. Information and discussion presented at the conference addressed varying perceptions of the boards involvement. He noted that a great deal of the panels discussion was regarding finances and budget cuts. Mr. Kratochvil credited William Freud, a chief economist of the New York Stock Exchange, with providing the best advice. Dr. Webb also attended the Association of Governing Boards 2009 National Conference on Trusteeship. He explained that there is a trend among governing boards to view self-evaluation, focusing on the characteristics of a high-performing board. Dr. Webb expressed interest in looking further into ways in which a Board can evaluate its performance. Mr. Welch attended the 36th Annual National Conference for the National Center for the Study of Collective Bargaining in Higher Education and the Professions. At this conference, Mr. Welch made a presentation on the structure of governing boards in Illinois, after first researching collective bargaining in Illinois. Mr. Welch discussed the varying relationships among Illinois Boards and collective bargaining, the role of Trustees at different institutions, and the many models of this association. He also explained the differences within the state regarding placement of trustees. Trustees for Illinois Universities are appointed, while trustees of Community Colleges are elected. Mr. Welch suggested that the Board of Trustees at Eastern is currently working under the model in which the trustees are not directly involved. Reports from Constituencies Student Government - Mr. Bulgar first recognized the 鶹ý who presented their undergraduate research, acknowledging their efforts and enthusiasm. He also thanked the members of the administration that contributed to the IBHE Student Advisory Council conference. Mr. Bulgar recognized Ms. Michelle Murphy, the student body president-elect, and Mr. Eric Wilber who will maintain his position. He also noted the success of Panther Service Day 2009 and thanked Ms. Fisher and her staff for their work. He explained that over 175 鶹ý participated that day and many of the 鶹ý were excited to give back to the community. Mr. Bulgar acknowledged that student government has been able to have over 11 student forums in one semester on various issues and noted the 鶹ý appreciation of the administrations involvement. Mr. Bulgar commented on many different aspects of campus that have been positively regarded recently, and thanked the University as a whole for all it encompasses. Deposit and Investment Report For the quarter ending March 31, 2009, the University had an average daily invested balance of approximately $63.8 million and a net average daily balance of approximately $59.2 million. The annualized average yield was 0.62 percent. Summary of Purchases $100,000 - $249,999 Vendor Type of Purchase Bids Amount SunGard Higher Education Agreement for the purchase a $236,600 of Banner Workflow software, consulting and maintenance. Maintenance agreement may be renewed for nine (9) additional one-year periods. Stanley Consultants, Inc. Design services for replacement of b 116,325 gas-fired steam boiler. Oracle USA, Inc. Software licenses for Oracle a 160,134 Database Enterprise and Internet Application Server Enterprise. University Union Bookstore Computers c 116,323 Dell Marketing LP Dell computers d 171,711 Open Systems of Cleveland Uninterruptible power supplies 8 221,900 a Sole source procurement of proprietary software. The cost shown is Not to be Exceeded during the 10-year period. b Vendor selection made in accordance with the Qualifications Based Section (QBS) Act. c Purchase made in accordance with an agreement between the Board of Trustees of Eastern Illinois University and Apple, Inc. d Purchase made in accordance with an agreement between Dell Marketing LP and the Board of Trustees of Eastern Illinois University. University Highlights Mr. Kratochvil reported specifically on two University Highlights. He first noted that President Obama has nominated Timothy W. Manning 93 to serve as Deputy Administrator for National Preparedness, FEMA. Mr. Kratochvil also reported that Carolyn Brown Hodge 72, a longtime member of Pat Quinns lieutenant governor staff, is now serving as Quinns Chief of Staff in the Governors office. Other Matters None Public Comment None Adjournment Mr. Yost moved to adjourn. Mr. Wilber seconded the motion. Roll was called and the vote was as follows: Ms. Nimmons Yes Mr. ORourke Yes Dr. Webb Yes Mr. Welch Yes Mr. Wilber Yes Mr. Yost Yes Mr. Kratochvil Yes Motion carried.     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